wyfog.org - wyoming fishing outfitters & guides is a registered 501-c6 entity with both the State of Wyoming and IRS. Our EIN number is as follows. Please click directly below for your records.

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DEPARTMENT OF THE TREASURY

INTERNAL REVENUE SERVICE

CINCINNATI OH 45999-0023

Date of this notice: 02-08-2017

Employer Identification Number:

81-5277871

Form: SS-4

Number of this notice: CP 575 E

WYOMING FISHING OUTFITTERS GUIDES

WYFOG

932 ARAPAHOE ST For assistance you may call us at:

THERMOPOLIS, WY 82443 1-800-829-4933

 

IF YOU WRITE, ATTACH THE

STUB AT THE END OF THIS NOTICE.

WE ASSIGNED YOU AN EMPLOYER IDENTIFICATION NUMBER

Thank you for applying for an Employer Identification Number (EIN). We assigned

you EIN 81-5277871. This EIN will identify you, your business accounts, tax returns,

and documents, even if you have no employees. Please keep this notice in your

permanent records.

When filing tax documents, payments, and related correspondence, it is very

important that you use your EIN and complete name and address exactly as shown above.

Any variation may cause a delay in processing, result in incorrect information in your

account, or even cause you to be assigned more than one EIN. If the information

is not correct as shown above, please make the correction using the attached tear-off

stub and return it to us.

When you submitted your application for an EIN, you checked the box indicating

you are a non-profit organization. Assigning an EIN does not grant tax-exempt status

to non-profit organizations. Publication 557, Tax-Exempt Status for Your

Organization, has details on the application process, as well as information on

returns you may need to file. To apply for recognition of tax-exempt status under

Internal Revenue Code Section 501(c)(3), organizations must complete a Form

1023-series application for recognition. All other entities should file Form 1024 if

they want to request recognition under Section 501(a).

Nearly all organizations claiming tax-exempt status must file a Form 990-series

annual information return (Form 990, 990-EZ, or 990-PF) or notice (Form 990-N)

beginning with the year they legally form, even if they have not yet applied for or

received recognition of tax-exempt status.

Unless a filing exception applies to you (search www.irs.gov for Annual Exempt

Organization Return: Who Must File), you will lose your tax-exempt status if you fail

to file a required return or notice for three consecutive years. We start calculating

this three-year period from the tax year we assigned the EIN to you. If that first

tax year isn't a full twelve months, you're still responsible for submitting a return

for that year. If you didn't legally form in the same tax year in which you obtained

your EIN, contact us at the phone number or address listed at the top of this letter.

For the most current information on your filing requirements and other important

information, visit www.irs.gov/charities.

 

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(IRS USE ONLY) 575E 02-08-2017 WYOM O 9999999999 SS-4

IMPORTANT REMINDERS:

* Keep a copy of this notice in your permanent records. This notice is issued only

one time and the IRS will not be able to generate a duplicate copy for you. You

may give a copy of this document to anyone asking for proof of your EIN.

* Use this EIN and your name exactly as they appear at the top of this notice on all

your federal tax forms.

* Refer to this EIN on your tax-related correspondence and documents.

* Provide future officers of your organization with a copy of this notice.

Your name control associated with this EIN is WYOM. You will need to provide

this information, along with your EIN, if you file your returns electronically.

If you have questions about your EIN, you can contact us at the phone number or

address listed at the top of this notice. If you write, please tear off the stub at

the bottom of this notice and include it with your letter. Thank you for your

cooperation.

 

Constitution & ByLaws

 

 

CONSTITUTION

ARTICLE I. NAME

The name of this Association shall be the Wyoming Fishing Outfitters Guides (WyFOG.).

ARTICLE II. OBJECTIVES

The objectives of this Association shall be as follows:

-- To protect and preserve the fish, wildlife, and other aquatic resources of the region.

-- To promote and preserve the fishing outfitting industry of Wyoming.

-- To work with individuals, groups, and agencies in all matters of administration and regulation       affecting the resources and the fishing industry.

ARTICLE III. MEMBERSHIP

Classifications of membership in this Association shall be as follows: Outfitter Member, Guide Member, Associate Member, Sustaining Member. Specific membership requirements for each classification, the dues structure, privileges, any restrictions which may apply, etc., shall be as defined in the By-laws.

ARTICLE IV. BOARD OF DIRECTORS AND OFFICERS

The Board of Directors of this Association shall consist of six guide or outfitters one from each of the six designated regions as defined in the By-laws.

The officers of this Association shall consist of a President ,Vice President and Secretary each of whom shall be elected by the directors.

ARTICLE V. MEETINGS

The Association may hold an annual membership meeting for the purpose of the nomination of directors or for the transaction of such other business as may come before the membership. The date and place fixed for such annual membership meeting and the guidelines for any such nominations or the transaction of business shall be as defined in the By-laws. Special meetings may also be called by the Board of Directors as provided in the By-laws. All meetings shall be governed by the current edition of Robert's Rules of Order.

ARTICLE VI. AMENDMENTS

This Constitution may be amended by the affirmative vote of two-thirds of all outfitter members present at an annual meeting or by two-thirds of all outfitter members responding to a mail-in or email ballot or online poll, as provided in the By-laws.

The By-laws adopted under this Constitution may be amended by the affirmative vote of two-thirds of all outfitter members present at an annual meeting or by two-thirds of all outfitter members responding to a mail-in or email ballot or online poll, as provided in the By-laws.

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BY-LAWS

ARTICLE I. NAME

The name of this Association shall be the Wyoming Fishing Outfitters Guides (WyFOG).

ARTICLE II. OBJECTIVES

The objectives of this Association shall be as stated in Article II of the Constitution. Members of this Association shall agree to abide by the Code of Ethics attached hereto.

ARTICLE III. MEMBERSHIP, DUES, AND PRIVILEGES

Section 1. Types of Membership

A. An Outfitter Member of this Association shall be defined as any person holding a current active Wyoming outfitter's license, engaged in the business of fishing outfitting services in Wyoming. Upon payment of the annual dues required and agreement to abide by the terms and conditions of the Association's Constitution, By-laws, and Code of Ethics, such person shall be considered an outfitter member in good standing. Any outfitter member shall be eligible to hold an office in this Association in accordance with the Constitution. Outfitter members shall be able to attend and vote at all annual and special meetings, attend all Board of Directors meetings of the Association, and be eligible to serve on any committee as appointed by the President of this Association.

B. A Guide Member of this Association shall be defined as any person holding a current active Wyoming guide's license, engaged in the business of fishing guiding services in Wyoming. Upon payment of the annual dues required and agreement to abide by the terms and conditions of the Association's Constitution, By-laws, and Code of Ethics, such person shall be considered a guide member in good standing. Any guide member shall be eligible to hold the at- large guide director position on the Board of Directors. Guide members shall be able to attend all annual and special meetings and Board of Directors meetings of this Association, to speak on questions before the membership, and to serve on any committee as appointed by the President of this Association.

C. An Associate Member of this Association shall be defined as any person who has an interest in the objectives of this Association and its goals of upgrading the fishing outfitting industry and protecting the fishing and water resources of Wyoming. Upon payment of the annual dues required and agreement to abide by the terms and conditions of the Association's Constitution, By-laws, and Code of Ethics, such person shall be considered an associate member in good standing. Associate members shall be able to attend all annual and special meetings and Board of Directors meetings of this Association, to speak on questions before the membership, and to serve on any committee as appointed by the President of this Association.


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D. A Sustaining Member of this Association shall be defined as any corporation, firm, or individual who has an interest in the objectives of this Association and its goals of upgrading the fishing outfitting industry and protecting the fishing and water resources of Wyoming. Upon payment of the annual dues required and agreement to abide by the terms and conditions of the Association's Constitution, By-laws, and Code of Ethics, such person shall be considered a sustaining member in good standing. Sustaining members shall be able to attend all annual and special meetings and Board of Directors meetings of this Association, to speak on questions before the membership, and to serve on any committee as appointed by the President of this Association.

E. Other. I.e., honorary, life, etc.

Section 2. Dues, Membership Year

A. Annual dues for the various classes of membership shall be determined from time to time by the Board of Directors. Membership shall expire and annual dues become due at the end of each calendar year.

B. A completed membership application and payment of the required dues must be received in the offices of the Association prior to the end of the calendar year in order to maintain the "member in good standing" status. If such membership application and the required dues are not received by the end of the calendar year, said membership in the Association and all privileges received thereby, including participation in the group liability insurance policy, shall be subject to immediate cancellation, such member dropped from the membership rolls, and, when applicable, notification sent to the Wyoming Board of Outfitters. Subsequent to the end of the calendar year, any member who has been dropped from the membership rolls must reapply for membership and complete all requirements in order to be reconsidered for membership.

C. The dues structure for this Association shall be as follows:

Calendar year (January 1st to December 31st )

Outfitter Member $125.00 Guide Member 75.00 Associate Member 35.00 Sustaining Member (minimum required) 50.00

Section 3. Privileges

A. Voting. All outfitter and guide members shall be eligible to vote in elections and for any business brought before the Association in accordance with these By-laws.

B. Insurance. Outfitter and guide members of this Association offering fishing outfitting or guiding services within the borders of Wyoming shall be eligible to participate in the insurance program.


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Section 4. Suspension, Revocation, and Reinstatement

A. Any outfitter member of this Association who has his/her outfitter's license revoked or suspended may be suspended from membership. Any outfitter member reprimanded by the Wyoming Board of Outfitters for unprofessional conduct may be suspended from membership. Any outfitter member exhibiting actions adverse to the general objectives or best interests of the Association may be suspended from membership. An outfitter member who has been suspended from membership may appeal the process and request a hearing before the Board of Directors. The Board may, at its discretion, reinstate such outfitter member.

B. Any guide member of this Association who has his/her guide's license revoked or suspended may be suspended from membership. Any guide member reprimanded by the Wyoming Board of Outfitters for unprofessional conduct may be suspended from membership. Any guide member exhibiting actions adverse to the general objectives or best interests of the Association may be suspended from membership. A guide member who has been suspended from membership may appeal the process and request a hearing before the Board of Directors. The Board may, at its discretion, reinstate such guide member.

ARTICLE IV. BOARD OF DIRECTORS AND OFFICERS

Section 1. Directors.The Board of Directors of this Association shall consist of six guide or outfitters one from each of the six designated regions as defined in the By-laws.

Regions:

1. Bighorn River ( Wind and Shoshone)

2. Snake River

3.Little Snake/Green River ( Black Fork River)

4. North Platte ( Laramie River)

5. Clarks Fork including Missouri Headwaters ( Madison / Gallatin )

6. Bear, Powder and Tongue

          A. Term. Directors shall serve a two-year term or until reelected or a successor is duly qualified and elected as provided herein. Directors may serve no more than six consecutive years maximum.

B. Resignation. Any director may resign by directing a letter of resignation to the Secretary of the Association.


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Section 2. Nominations. Nominations for directors may be made by the members during the annual membership meeting, or, after a poll conducted by the current directors, names may be placed in nomination via electronic media such as email. Such nominees must be outfitter and guide members in good standing. The directors shall be elected by the majority vote as provided herein. Only those outfitter members residing in a region are eligible for nomination in that region. In the event no one is elected to fill a vacancy in a particular region that seat shall be deemed vacant. The President and Board of Directors may appoint any representative to serve out the vacant term. An outfitter member may vote for a director only in the region which that member has declared as his/her voting region on their membership application.

Section 3. Elections

             A. Elections for the Board of Directors shall be conducted by mail, email, or online poll. After nominations have been concluded, the Secretary shall cause to be mailed or emailed to all eligible voting members a Notice of Election along with a ballot and a specified due date of return. The ballot shall contain the names of nominees for the director positions.

B. Ballots shall be returned to the Secretary. Within 15 days of the return date the Secretary shall report the results of the election to the President and Vice President. The President shall communicate the results to the newly-elected directors.

Section 4. Alternates.

                       Each director may appoint an alternate from his/her region to serve as a representative at Board of Directors meetings. Such alternate may be either an outfitter or guide member and shall attend Board of Directors meetings in the absence of the elected director and carry a written proxy from the absent director.

Section 5. Directors.

A. Duties and responsibilities.

1. Provide guidance and directions for the Association in accordance with the Constitution and within the dictates of the Bylaws

2. Develop, maintain, and interpret all policies, programs, business, issues of interest, and political positions of the Association.



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B. Additional responsibilities.

-- Attend a minimum of 80 percent of all Board of Director meetings;

-- Take responsibility for at least one activity with which WyFOG is involved, i.e. annual             meeting, oversee a committee, represent WyFOG on a state or local organization;

           -- Conduct regional surveys as needed or requested by the Board or the President;

           -- Conduct regional meetings as needed or requested by the Board or the President;

           -- Produce regional newsletters as needed or requested by the Board or the President;

           -- Forward to the Executive Director any information, newspaper articles, or minutes from     meetings of other organizations that might affect WyFOG. members;           

-- Make a strong effort to get members in the region to respond to proposed legislation

when needed and set an example by doing same;

-- Develop a phone tree of members in the region for use when needed;

-- Participate in the election process of the Wyoming Board of Outfitters, both within

               and outside of individual districts.

 

If a director has not met the responsibilities of his position as outlined in these By-laws, including attendance at Board of Directors meetings, the Board of Directors may require such director to give cause for failure to meet his/her responsibilities. If such director fails to give good cause, the Board of Directors may vote to dismiss such director and subsequently notify him/her of the Board's action. Immediately thereafter, the Secretary shall notify all members in the unrepresented region of the Board's action and within the same notice shall request a volunteer from the region to fill the vacancy for the remainder of the vacant term. If no such person from the region comes forward within a 30-day time period, the President and Board of Directors may appoint a member to serve out the vacant term. At the Board's discretion such appointee may reside anywhere in the state.

Section 6. Officers. The officers of this Association shall consist of a president, vice president and secretary each of whom shall be elected by the directors. Officers shall serve a one-year term or until reelected or a successor is duly qualified and elected as provided herein. Officers may serve no more than four consecutive years maximum in any one office.

Section 7. President. The President shall promote the objectives of the Association, initiate activities for the good of the Association, supervise the work of the Vice President and other directors, communicate regularly with the Directors, make committee appointments as needed, and be an ex-officio member of all committees. He shall perform such other duties as may be required.

 

6.

Section 8. Vice President. The Vice President of the Association shall perform all duties of the President in his/her absence or in the event of his/her inability to act. He/she shall perform all other duties as directed by the President.

 

B. Secretary. The duties of the Secretary shall be, but are not limited to, the following:

-- Conduct all correspondence of the Association;

-- Maintain communication members and the general public;

-- Maintain accurate membership files and keep all records of the Association;

-- Process all dues received from members and coordinate with insurance company   representatives regarding members in good standing;

-- Perform all bookkeeping and accounting tasks required for the Association;

-- Organization and preparation for all mass mailings and email notifications to members, i.e., legislative mailings, membership renewal and insurance forms, membership cards, annual meeting, and membership directory;

-- Preparation for and attendance at annual meeting, all Board of Directors meetings,

and all Board of Directors telephone conference calls;

-- Perform all other tasks necessary to conduct the business of the Association which

may be assigned by the President or Vice President, or other directors.

Section 10. Vacancies. In the event a director vacancy is created because of death, resignation, removal, disqualification, or otherwise, the Secretary shall notify by mail or email all members in the unrepresented region of the vacancy and within the same notice shall request a volunteer from the region to fill the vacancy for the remainder of the vacant term. If no such person from the region comes forward within a 30-day time period, the President and Board of Directors may appoint a member to serve out the vacant term. At the Board's discretion such appointee may reside anywhere in the state.

Section 11. Business and Quorum. The Board of Directors shall conduct the business of the Association and shall do so within the confines of the Constitution and By-laws of this Association as contained herein. The Board of Directors shall meet as may be required to conduct the business of the Association, either in person or by telephone conference call. A majority of those members currently holding seats on the board shall constitute a quorum at Board of Directors meetings. All questions put to a vote at such meetings shall be resolved by a majority vote of those directors which constitute a quorum. All discussion and decisions of the board shall be according to the provisions of Robert’s Rules of Order.


 

7.

Section 12. Finances and Budgets of the Association

A. The Secretary, with the approval of the Board of Directors, shall develop an annual budget prior to the beginning of each new calendar year.

B. The Board of Directors shall vote on any significant variation from the annual budget for expenditure of the Association's monies.

C. When a qualified member of the Association requests special funding of a deemed worthy cause or special project, such request must be presented to and be approved by the Board of Directors. A vote on any request for funding in excess of 5 percent of the annual budget of the Association shall require a 30-day waiting period. At the end of 30 days, a vote of all members of the Board of Directors will be taken to determine the disposition of the matter.

ARTICLE V. MEETINGS

Section 1. A membership meeting for the nomination of directors and the transaction of business shall be held annually. The date and place of the annual meeting shall be established by the Board of Directors no less than 6 months prior to such meeting. A written notice stating the date, hour, place, and agenda of any meeting of members shall be mailed or emailed to each member not less than 14 days prior to the date of such meeting.

Section 2. At any meeting of the membership, representation of 10 percent of the then outfitter members present for the meeting shall constitute a quorum. Any outfitter member may give a written proxy to another member for the purpose of voting on issues at a membership meeting. The written proxy must be presented to the chairperson of the meeting, if requested, in order to be valid.

Section 3. Constitution and by-law amendments shall require the affirmative vote of two- thirds of all outfitter members present at a membership meeting or two-thirds of all outfitter members responding to a mail-in or emailed ballot or online poll as provided herein. All other questions put to the membership at a membership meeting shall be resolved by a majority vote of outfitter members present for the vote. Upon majority approval of the outfitter members present for the vote, other measures may be put before the entire membership via mail-in or email ballot or online poll. All mail-in, email ballots or online polls conducted under this section, other than constitution and by-law amendments, shall be resolved by a majority vote.



8.

Section 4. Special Ballot Issues. From time to time, between regular annual meetings, the Board of Directors may be confronted with important matters which may require a vote of all outfitter members. Although not specifically limited thereto, these matters are intended to address whether WyFOG should support specific legislative bills. Upon the President's own discretion or upon request of a majority of the Board of Directors, the President shall put a particular question to a full vote of the outfitter members by mail-in or email ballot or online poll. The wording and form of the ballot or poll shall be approved by the Board of Directors and mailed, emailed, or such poll made available to all outfitter members by the Secretary. Issues presented to the membership by such ballot or online poll shall be resolved by a majority vote of ballots or poll replies returned to the Secretary within 15 days of ballot presentation to the membership. The Executive Secretary shall notify the President and Board of Directors of the membership vote.

ARTICLE VI. AMENDMENTS

Section 1. These By-laws may be amended by the affirmative vote of two-thirds of all outfitter members present at an annual meeting or by two-thirds of all outfitter members responding to a mail-in or email ballot or online poll, as provided in these By-laws.

Section 2. The Board of Directors or outfitter members in good standing constituting at least 3 percent of the membership may propose amendments to these By-laws. Amendments proposed by such members must be submitted to the Secretary in writing and shall be signed by each outfitter member.

Section 3. The Secretary shall cause to be published all proposed constitution and by-law amendments to be presented to the membership at any meeting and shall mail, email, or make available online to each member a copy of the proposed changes at least 14 days prior to the date of such meeting.

Section 4. Votes by mail for or against a proposed amendment to these By-laws shall be cast on a standard size postcard and must be signed by the members with outfitter name and number printed. Email or online poll responses and ballots shall be delivered to the Secretary and must be received by the secretary no later than the date set forth in the Notice of Referendum. Within 5 days of the return date, the Secretary shall report the results to the Board of Directors and shall cause to be published the results of any vote or referendum.